Question 1

What do your rental fees include?

Accepted Answer

6 hours of event and clean-up time
3 hours of complimentary decorating time
Tables and chairs for up to 195 for the Ballroom, 120 for the Social Room, 30 for the Meeting Room 
Set-up and take down of the tables and chairs according to the floor plan you create for us  
Access to a commercial kitchen with the Ballroom rental and a prep kitchen with the Social Room 
Ice maker 
Podium with a microphone 
Trash can & trash bags 
Easels 
8' by 12' Stage (Ballroom only), stage skirts are available 
High top Cocktail tables
Fully stocked and clean restrooms
Event Assistant on staff during the event

Photo of our Stage 8'x12' available for The Ballroom rental ONLY!

Question 2

Do you provide any clean-up assistance?

Accepted Answer

For an additional charge we offer an After Event Cleaning Service. The charges are $275 for the Ballroom and $235 for the Social Room. Please see the attached document below.

Question 3

Does my security deposit get applied to the rental balance?

Accepted Answer

The security deposit is not applied towards the rental fees. Like a damage deposit, the security deposit is refundable after your event, provided the space is left as it was found and without any damage, theft, or breach of agreement. Please check your Contract for the Terms and Conditions of renting space from the Harper's Choice Community Association. Security deposit refunds are issued within 10 business days after the event. See attached document below for more information.

Question 4

Can I bring my own caterer?

Accepted Answer

·        Both professional caterers and self-catering are allowed
·        Preparing and/or cooking food in the commercial kitchen requires a certificate of insurance. 
See attachment below for more insurance information.

Question 5

What is permitted for my event?

Accepted Answer

The following items are permitted at Kahler Hall:
 
Cold Sparklers 
Beer, wine and liquor, in accordance with Howard County liquor laws
Outside Caterer 
Most decorations ( keep reading for a list of items that are prohibited.)
Live bands and DJ’s
Outside rentals as approved by the Facility Manager
Candles: tea lights, floating or enclosed
Balloons 
Floating on clouds ( dry ice ONLY)

Question 6

What is prohibited?

Accepted Answer

Decorations that damage the walls, draping or floors including but not limited to pins, nails, tacks, scotch tape, duct tape etc. 
Paper, plastic or foil confetti/ confetti guns
Glitter of any kind
Paint/powder/ glitter cannons
Fog/Smoke machines, any machines that send smoke or steam up to ceiling. 
Disposing of oil or grease in the kitchen or outside the building. 
Leaving cardboard boxes behind, all boxes must be removed from the building. Kahler Hall does not have recycling facilities. 
Floor wraps are no longer allowed effective 10/1/2024
Hanging or tying any items on and/or from the draping.

Question 7

Do you provide any decorations?

Accepted Answer

Tables and chairs are included in the rental fee. We do not provide any further decorations.

Question 8

How late can my party go?

Accepted Answer

·       Kahler Hall closes at 2AM on Fridays and Saturdays.
·       Sundays and weekdays we allow access until 12AM.

Question 9

Will someone be available the night of my event if I have any questions or need help?

Accepted Answer

A Kahler Hall Events Assistant will be on staff throughout your event to answer any questions and to work with you to ensure a successful event.

Question 10

How do I secure my date?

Accepted Answer

Your date is secured  when you have paid your security deposit and signed your contract.
Visit our contact page to schedule a tour today!

Question 11

How do I make a payment?

Accepted Answer

Payments can be made over the phone with a credit card or debit card. 
In person by cash or check.

Question 12

When is my payment due?

Accepted Answer

The security deposit is due upon booking, 50% 3 months prior to your event and 50% 1 month prior to your event.

Question 13

Where are you located?

Accepted Answer

We're located adjacent the Harper's Choice Village Center at 5440 Old Tucker Row, Columbia, MD 21044.

Question 14

Where can my guests park?

Accepted Answer

There is a free, well lit, large parking lot adjacent to our building for you and your guests.

Question 15

Can I choose how the room is set up?

Accepted Answer

Prior to your event we'll send you a floor plan to complete with your desired setup. Our setup tech doesn't stay on-site for the events, so after the room is setup we charge a $125 fee to change the room.

Question 16

What kind of chairs do you have?

Accepted Answer

Ballroom:  Black and gray textured fabric with a mottled gray surround. (pictured above)
Social Room:  Black leatherette with a dark gray surround.

Use of outside chairs from a rental company is permitted. Delivery and pickup times must be arranged with the facility manager.

Question 17

Are there any hotels nearby?

Accepted Answer

There are several hotels within a 5-mile radius of Kahler Hall. Here are a few:
 
Merriweather Lakehouse
DoubleTree by Hilton Hotel Columbia ( Guest Shuttle is available)
Hampton Inn & Suites Columbia/South
SpringHill Suites by Marriott Columbia
Sonesta Select Columbia

Frequently Asked Questions

Frequently asked questions