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Frequently Asked Questions

  • What do your rental fees include?
    6 hours of event and clean-up time 3 hours of complimentary decorating time Tables and chairs for up to 195 for the Ballroom, 120 for the Social Room, 30 for the Meeting Room Set-up and take down of the tables and chairs according to the floor plan you create for us Access to a commercial kitchen with the Ballroom rental and a prep kitchen with the Social Room Ice maker Podium with a microphone Trash can & trash bags Easels 8' by 12' Stage (Ballroom only), stage skirts are available High top Cocktail tables Fully stocked and clean restrooms Event Assistant on staff during the event Photo of our Stage 8'x12' available for The Ballroom rental ONLY!
  • Do you provide any clean-up assistance?
    For an additional charge we offer an After Event Cleaning Service. The charges are $175 for the Ballroom and $135 for the Social Room. Please see the attached document below.
  • Does my security deposit get applied to the rental balance?
    The security deposit is not applied towards the rental fees. Like a damage deposit, the security deposit is refundable after your event, provided the space is left as it was found and without any damage, theft, or breach of agreement. Please check your Contract for the Terms and Conditions of renting space from the Harper's Choice Community Association. Security deposit refunds are issued within 10 business days after the event. See attached document below for more information.
  • Can I bring my own caterer?
    · Both professional caterers and self-catering are allowed · Preparing and/or cooking food in the commercial kitchen requires a certificate of insurance. See attachment below for more insurance information.
  • What is permitted for my event?
    The following items are permitted at Kahler Hall: Floor wraps and graphic floor decals ( with approved vendor) Beer, wine and liquor, in accordance with Howard County liquor laws Outside Caterer Most decorations ( keep reading for a list of items that are prohibited.) Live bands and DJ’s Outside rentals as approved by the Facility Manager Candles: tea lights, floating or enclosed Balloons Floating on clouds ( dry ice ONLY)
  • What is prohibited?
    Decorations that damage the walls or floors including but not limited to pins, nails, tacks, scotch tape, duct tape etc. Paper, plastic or foil confetti/ confetti guns Glitter of any kind Paint/powder/ glitter cannons Fog/Smoke machines, any machines that send smoke or steam up to ceiling. Disposing of oil or grease in the kitchen or outside the building. Leaving cardboard boxes behind, all boxes must be removed from the building. Kahler Hall does not have recycling facilities.
  • Do you provide any decorations?
    Tables and chairs are included in the rental fee. We do not provide any further decorations.
  • How late can my party go?
    · Kahler Hall closes at 2AM on Fridays and Saturdays. · Sundays and weekdays we allow access until 12AM. · The Sunday Shower Special rental is for baby or bridal showers, ends at 10PM.
  • Will someone be available the night of my event if I have any questions or need help?
    A Kahler Hall Events Assistant will be on staff throughout your event to answer any questions and to work with you to ensure a successful event.
  • How do I secure my date?
    Your date is secured when you have paid your security deposit and signed your contract. Visit our contact page to schedule a tour today!
  • How do I make a payment?
    Payments can be made over the phone with a credit card or debit card. In person by cash or check.
  • When is my payment due?
    The security deposit is due upon booking, 50% 3 months prior to your event and 50% 1 month prior to your event.
  • Where are you located?
    We're located adjacent the Harper's Choice Village Center at 5440 Old Tucker Row, Columbia, MD 21044.
  • Where can my guests park?
    There is a free, well lit, large parking lot adjacent to our building for you and your guests.
  • Can I choose how the room is set up?
    Prior to your event we'll send you a floor plan to complete with your desired setup. Our setup tech doesn't stay on-site for the events, so after the room is setup we charge a $125 fee to change the room.
  • What kind of chairs do you have?
    Ballroom: Black and gray textured fabric with a mottled gray surround. (pictured above) Social Room: Black leatherette with a dark gray surround. Use of outside chairs from a rental company is permitted. Delivery and pickup times must be arranged with the facility manager.
  • Are there any hotels nearby?
    There are several hotels within a 5-mile radius of Kahler Hall. Here are a few: Merriweather Lakehouse DoubleTree by Hilton Hotel Columbia ( Guest Shuttle is available) Hampton Inn & Suites Columbia/South SpringHill Suites by Marriott Columbia Sonesta Select Columbia
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