top of page

Frequently Asked Questions

  • What do your rental fees include?
    6 hours of event and clean-up time 3 hours of complimentary decorating time Tables and chairs for up to 195 for the Ballroom, 120 for the Social Room, 30 for the Meeting Room Set-up and take down of the tables and chairs according to the floor plan you create for us Access to a commercial kitchen with the Ballroom rental and a prep kitchen with the Social Room Ice maker Podium with a microphone Trash can & trash bags Easels 8' by 8' Riser (Ballroom only), stage skirts are available High-Top tables Fully stocked and clean restrooms Events Assistant on staff during the event
  • Do you provide any clean-up assistance?
    For an additional charge we offer a Total Clean Service The prices are $175 for the Ballroom and $135 for the Social Room. Once you have removed the items you want to take home with you, our team will take care of the rest, including the bagging of the linens and trash removal. If you choose to clean up on your own, rooms should be left how they were when you started: empty except for tables & chairs. Please bag & remove all trash. Dispose of the tied bags in Kahler Hall’s trash enclosure. Clean any spills, take all leftover food and remove all boxes. Take home everything that you brought with you.
  • Does my security deposit get applied to the rental balance?
    The security deposit is not applied towards the rental fees. Like a damage deposit, the security deposit is refundable after your event, provided the space is left in top shape and without any damage or theft. Please check your Contract for the Terms and Conditions of renting space from Harper's Choice Community Association. Security deposit refunds are issued within 10 business days after the event.
  • Can I bring my own caterer?
    Kahler Hall does not have a preferred caterers list Professional caterers are always welcome Self catering is also allowed as is bringing food in from a restaurant or grocery store Anyone preparing or cooking food in the commercial kitchen must provide a certificate of insurance, call or email for more details
  • What is permitted for my event?
    The staff at Kahler Hall know that your event is special and that you want your guests to have a great time. We appreciate how important the perfect decorations are to creating your special party atmosphere. We understand that food and beverages are an honored tradition for most festivities. The following items ARE permitted at Kahler Hall: Beer, wine and liquor, in accordance with Howard County liquor laws Red drinks The caterer of your choice. The large caterer’s kitchen comes with the rental of the Ballroom and a food prep kitchen is included with the rental of the Social Room. Most decorations (keep reading for a list of items not permitted) Live bands and DJ’s Outside rentals as approved by the Facility Manager Candles: tea lights, floating or enclosed Balloons
  • What is prohibited?
    Floor wraps and graphic floor decals are no longer permitted Smoking in the building Any decorations that damage the walls or floors including but not limited to pins, nails, tacks, scotch tape, duct tape etc. Paper, plastic or foil confetti Glitter of any kind Fog/Smoke machines, smoke and steam will set off the building's fire alarms Cotton Candy Machines or anything that sends smoke or steam up to the ceiling Disposal of oil or grease inside or outside. All oil and grease must be removed from the premises. Failure to do so will result in loss of security deposit. Leaving cardboard boxes behind, all boxes must be removed from the building. Kahler Hall is not equipped to handle outside recycling
  • Do you provide any decorations?
    Tables and chairs are included in the rental fee. We do not provide any further decorations.
  • How late can my party go?
    Your rental fee covers a 9 hour event window; 3 hours for decorating, 5 hours for the event, and 1 hour for cleaning up. Kahler Hall closes at 2AM on Fridays and Saturdays and at midnight on Sundays and weekdays. The 2023 Sunday Shower Special for baby or bridal showers, allows access to the Social Room between 3pm-10pm.
  • Will someone be available the night of my event if I have any questions or need help?
    A Kahler Hall Events Assistant will be on staff throughout your event to answer any questions and to work with you to ensure a successful event.
  • How do I secure my date?
    Your date is secured once a signed contract is received, along with your security deposit. Visit our contact page to schedule a tour today!
  • How do I make a payment?
    Payments can be made over the phone with a credit card or debit card. Payments may also be made in person by cash or check. If you'd like to pay by cash or check please contact us to schedule a time to come in person.
  • Where are you located?
    We're located adjacent the Harper's Choice Village Center at 5440 Old Tucker Row, Columbia, MD 21044.
  • Do you offer payment plans?
    We allow the rental fee to be paid in several payments leading up to your event. The security deposit is due upon booking, 50% 3 months prior to your event and 50% 1 month prior to your event.
  • Can I choose how the room is set up?
    Prior to your event we'll send you a floor plan to complete with your desired setup. Our setup tech doesn't stay on-site for the events, so after the room is setup we charge a $125 fee to change the room.
  • Where can my guests park?
    There is a free, well lit, large parking lot adjacent to our building for you and your guests.
  • Are there any hotels nearby?
    There are several hotels within a 5-mile radius of Kahler Hall. Here are a few: Merriweather Lakehouse DoubleTree by Hilton Hotel Columbia Hampton Inn & Suites Columbia/South SpringHill Suites by Marriott Columbia Sonesta Select Columbia
  • What kind of chairs do you have?
    Ballroom: Black and gray textured fabric with a mottled gray surround. (pictured above) Social Room: Black leatherette with a dark gray surround. Use of outside chairs from a rental company is permitted. Delivery and pickup times must be arranged with the facility manager.
bottom of page